Once the list items have been added, (d) press the OK button (a) Press Add again to add additional items to the list. (c) Type in the name of the first item of the list in the Display Name Field and click the OK button. Once the Drop-Down List Content Control has been added to your document, you will need to add list items to the Drop-Down List. While the Drop-Down list is selected in the document, (a) click on the Properties option in the Ribbon, (b) complete the Title and Tag fields in the new window that opens and then select the add button. This is done by (a) selecting the Developer tab in the Ribbon, navigating to the controls section and selecting (b) the Drop-Down list Content Contol button. Next, a drop-down list control box can be added to the document. This can be done by selecting the file menu on the Ribbon, (a) navigating to O ptions, (b) selecting Customize Ribbon on the left hand side of the new window that opens up, (c) and selecting the Developer checkbox that appears in the right hand table titled Customize the Ribbon (a) In order to make us of the drop-down list feature in Microsoft word the Developer tab needs to be enabled on the ribbon. a radio button response requires only one click for a Y es/No question, were-as a drop-down with Yes/No options will require the user to click twice. As a rule of thumb, always try to make data-entry as easy as possible for the personal filling out the document: selecting an item instead of typing a response, a one click option selection instead of two – e.g. Yes/No), selection of multiple items from a single list, and smaller list (Less than 5 items). Often these will be more appropriate for binary responses (e.g. Radio Buttons and check boxes are examples of some of the controls that can be used in use-cases similar to that of the drop-down list. Microsoft includes additional content controls including legacy and ActiveX controls that allow for the inclusion of variety of other controls. When other Microsoft office content controls are not appropriate.Then by using a drop down list and including only dog, cat, fish, reptile etc, as possible answers, an in in depth data cleaning exercise can be avoided prior to the analysis of responses. However for the purposes of your analysis, “ dog” might be sufficient. For example in the case of a questionnaire for the question: “What is you favorite animal?” one respondent may want to indicate that a German Shepard is his/her favorite and animal, another respondent may want to indicate that a Poodle is his/her favorite. When consistency of information is required.Makes forms easier and quicker to complete for the end user.Ensures consistency in answers used across documents.Provides an indication/(examples) of what the expected answers should be.

Saves space on the template, document or form.The Advantages of creating a drop down list in Microsoft Word: Restricting responses is particularly useful when collating questionnaires and using the data for analysis and visualization (Charts). When creating templates and other documents to be filled in, it is often useful to include drop-down lists for questions that naturally have a limited answer set or in cases where you would like to restrict the possible answers to ensure consistency in responses.

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